This article will show you how to send a mass email to a team (Host Team) a specific roster on the Host Team (Greeters, Ushers, etc), a group (people that can check in to an event), or an individual. To get started, visit rms.life.church.
1. Sending a mass email to an entire team. (Host Team, LifeKids)
Click on the Report icon in the column on the left and select All Ministry Reports.
Select Serving Rosters by Ministry/Campus
Select your Ministry and Campus by clicking in the blank area
Apply Filter
2. Send email to the team
To email the team, scroll to the right side of the screen and click the Communication Icon.
The New Communication screen will open.
To view the list, click the View List button.
On this page you can select everyone on the page and/or deselect anyone. To remove people from the list
select them and scroll to the bottom and click "Remove Selected Recipients". Or click "OK" to keep the ones
you want the email to go to. Do each page one at a time.Choose defaults as needed. You can email select the entire list or select (or deselect) random individuals.
Click OK at the bottom when finished
3. Add individuals not on the list for this email. It doesn't not add the individuals to the team.
Click the Add Person button.
Click Next.
Search for the individual that you need to add to the email.
Click Select
Click Next
4. Prepare the email
1. Add a name for the communication
2. Indicate if it is a bulk communication
3. Schedule a date and time.
Click Next
Select a template for your email.
These are just a few examples of the templates.
Email summary
1. Indicate From Name
2. Indicate From Address
3. Type in an Email Subject
4. Upload any Attachments
Compose your email in the template
Click Next
5. Confirmation
Verify your selections
Click Send or Save as draft.
6. Sending an email to just one team. For Instance, Greeters or Guest Services, etc.
Click on the Check-in icon and select Check-in Groups
Expand Volunteer
Expand your Campus
Expand your Ministry
Select the Team you want to send the email to.
You can select all your volunteers by clicking the box next to Name at the top of the list.
or select or deselect your leaders to send the email to by following the example in step 2.
Scroll to the bottom of your list and select the Communication Icon.
Follow Steps 4 and 5 to complete your email.