Using standard functions within the Microsoft Office web interface.
Getting started: Go to portal.office.com and put in your authenticator code.
Turning on/off Notifications
Click gear icon (Settings menu) at the top right upon signing in to Office 365. Under notifications you will see four options regarding notifications you may turn off or on.
Automatic Replies
Click the gear icon on the upper right > select 'Automatic replies'
Click 'Automatic Replies' under 'Mail'
- To send automatic replies click on the 'send automatic replies' button.
- You can manage when the replies will be sent by change the start and end time.
- Type your automatic reply message in the "send a reply to each sender..." section.
- Click 'OK' at the top.
Inbox Rules
Click on 'Mail' from the Settings menu
Go to 'Inbox and sweep rules'
You will see any current inbox or sweep rules listed under their respective boxes.
Conditions/Actions
- Assign a name
- Assign a condition - ex: includes words in the subject
- Assign an action - ex: delete the message
- Click 'OK' at the top
Calendar/ Scheduling
Click on the calendar icon at the bottom of the screen
Create a new meeting
Click on 'New'
Assign meeting details
Here you will add the title, location, time, and members to the meeting
**Note - If your location is a conference room you can begin to type the name and it should appear within the dropdown via the global address book.
Click on 'scheduling assistant'
Confirm availability of attendees
The scheduling assistant shows the availability of the attendees (including the room) so you can adjust the meeting time to fit everyone's schedule.
In the example below- 11am would work for everyone.
Click 'OK'
Once everything is confirmed, click OK to save
Click 'Send'
Confirm meeting details
Double click on the event to open the Details window. This will display the time, place, and individuals invited.
Confirm Attendees
Check the list to confirm all desired attendees are invited.
**If they are not- best practice is to simply delete the invite you created and create and entirely new one.
